Workplace

Japanese Business Email Basic Phrases

Addressee, opening, and closing—essential business email phrases you can use right away.

Synergia Editorial Team

This page helps foreign residents and long-term visitors handle "Japanese Business Email Basic Phrases" with daily Japanese phrases for living in Japan, practical examples, and common mistakes to avoid.

What this page helps you say in Japan

This page focuses on Japanese Business Email Basic Phrases and teaches useful Japanese phrases for daily life in Japan, including natural replies, polite alternatives, and practical wording for foreigners living in Japan.

What You'll Learn on This Page

How to write address
Opening greeting
Move into the main point
closing phrase

Practice Phrases (8 Total)

○○株式会社 ○○様

○○かぶしきがいしゃ ○○さま

Dear Mr./Ms. ○○ at ○○ Co., Ltd.

POINTInclude both the company and recipient names

いつもお世話になっております

いつもおせわになっております

Thank you for your continued support.

POINTStandard opening for an external email

お世話になります。○○社の○○と申します

おせわになります。○○しゃの○○ともうします

Thank you for your time. My name is ○○ from ○○ Company.

POINTOpening for a first-contact email

早速ですが、○○の件でご連絡いたしました

さっそくですが、○○のけんでごれんらくいたしました

I'm contacting you regarding ○○.

POINTMove into the main point

ご確認のほど、よろしくお願いいたします

ごかくにんのほど、よろしくおねがいいたします

Thank you in advance for checking.

POINTStandard request wording

何卒よろしくお願い申し上げます

なにとぞよろしくおねがいもうしあげます

I would greatly appreciate your consideration.

POINTMost formal closing

取り急ぎ、ご連絡まで

とりいそぎ、ごれんらくまで

Just a quick note for now.

POINTClosing for a short, urgent email

ご不明点ございましたら、お気軽にお問い合わせください

ごふめいてんございましたら、おきがるにおといあわせください

Please feel free to contact us if you have any questions.

POINTInvitation to follow up

Frequently Asked Questions

Q. Which is more polite: “sama” or “dono”?

A. Business is basically ``Mr.''. "Tono" is for official documents and internal documents.

Q. Is a signature required?

A. Required. Specify the company name, department, name, and contact information.

Q. What is the difference between CC and BCC?

A. CC means share, BCC means you don't want other recipients to see. BCC is safe for bulk sending.

Japanese Business Email Basic Phrases

What this page helps you say in Japan

What You'll Learn on This Page

Practice Phrases (8 Total)

Frequently Asked Questions

Other Pages in This Pack

Interview/employment

Honorific language/business manners